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Governance Arrangements

Governance Arrangements

As trustees of St. Stephen's Junior School we acknowledge we have overall responsibility for ensuring that St Stephen's Academy Canterbury has an effective and appropriate system of control, financial and otherwise. However, such a system is designed to manage rather than eliminate the risk of failure to achieve business objectives, and can provide only reasonable and not absolute assurance against material misstatement or loss.

The board of trustees has delegated the day-to-day responsibility to the Headteacher, as accounting officer, for ensuring financial controls conform with the requirements of both propriety and good financial management and in accordance with the requirements and responsibilities assigned to it in the funding agreement between St Stephen's Academy Canterbury and the Secretary of State for Education. They are also responsible for reporting to the board of governors any material weaknesses or breakdowns in internal control.

Governance

The information on governance included here supplements that described in the Governors' Report and in the Statement of Governors' Responsibilities as published in the annual accounts. The board of governors has formally met 4 times during the year. Attendance during the year at meetings of the board of governors was as follows:

Trustees
       
Meetings attended
       
Out of possible
Victor Hester  (Chair of Governors)   3   4
Chris Barton   2   4
Lisa Carlson (Appointed 1 April 2018)   2   2
Andrew Connell   4   4
Laura Cutts (Appointed 1 September 2017)   3   4
Jayne Dowkes   4   4
Dr. Amanda Gosling   3   4
Sarah Heaney (Appointed 1 September 2017)   3   4
Stephanie Harvey (Resigned 31 August 2018)   4   4
 Rev. Kevin Maddy   2   4
Marie Montague (Appointed 1 April 2018)   1   2
Tony Payne (Appointed 1 April 2018)   2   2
Bernadette Pearl (Appointed 1 September 2017)   2   4
Stuart Pywell  (Accounting Officer)   4   4
Barnaby Sandell (Appointed 1 September 2017)   3   3
Lena Seed (Appointed 1 April 2018)   2   2

The Finance and Audit committee is a sub-committee of the main board of trustees. It’s purpose is to monitor the budget and expenditure of the school to ensure sufficient controls are in place, and to ensure compliance with necessary EFA regulations. The committee meet four times during the year.

Attendance at meetings in the year was as follows:

Trustees
       
Meetings attended
       
 Out of possible
Victor Hester (Chair of Governors)   2   4
Lisa Carlson (Appointed 1 April 2018)   1   2
Andrew Connell   4   4
Laura Cutts (Appointed 1 September 2017)   3   4
Dr. Amanda Gosling   3   4
Sarah Heaney (Appointed 1 September 2017)   4   4
Stephanie Harvey (Resigned 31 August 2018)   1   4
Stuart Pywell  (Accounting Officer)   4   4
Lena Seed (Appointed 1 April 2018)   1   2

The Members (also known as trustees in school) have met formally 7 times during the year.  Their role is strategic and they have an oversight of the academy trust as a whole. Attendance at meetings of the members was as follows:

Members
       
Meetings attended
       
Out of possible
Victor Hester (Chair of Governors)   7   7
Chris Barton   7   7
 Dr. Amanda Gosling   6   7
Rev. Kevin Maddy   5   7

In addition, there is a Teaching and Learning Committee with responsibility for the oversight of the curriculum areas in school, a Nursery Committee charged with the oversight of the Acorns Day Nursery, and a Health and Safeguarding Committee which looks after health and safety for the site as a whole as well as having overview of safeguarding matters.

Each committee meets three times a year and reports to the Full Governing Body meetings held three times each year.

Membership of the committees is held for an academic year and can be rotated after that period. At the first Full Governing Body meeting of the year in September, trustees are voted onto the various committees for the coming academic year. Lists of committee members for the year 2018/2019 are shown in the document SSJS Committees 2018/19.

All Trustees and Senior members of staff undergo a DBS check with Barred List check in accordance with Keeping Children Safe in Education 2018. In addition all Trustees (since January 2015) and senior members of staff involved in the running of the school have been checked against the Section 128 Barred List.

Executive Headteacher: Mr. Stuart Pywell Address: Hales Drive, Canterbury, Kent, CT2 7AD Tel: 01227 464119 Email: admin@ststephensjuniorschool.co.uk
St. Stephen's Junior School is the operating name of St. Stephen's Academy, Canterbury - A company limited by guarantee registered in England no. 07441370
 
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